Finance Officer

 Internal/External vacancy for Finance Officer

LOCATION:  Dollo

GRADE:  4A

Vacant Position: 1

POST TYPE: National

Child Safeguarding:

Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

ROLE PURPOSE:

Responsible for the process of financial payments, documents review, verification and input and posting into Glacos; is expected to input and post transactions and validate and post   field office Glacos(general ledger offline spread sheet) and CAPCOS (Cash Accounting & Petty Cash Offline Solution); ensures that all transactions are authorized by the woredas program, coordinator; ensure transactions comply with the donor requirements; host country tax regulation and are complete documentation.

SCOPE OF ROLE:

Reports to: Finance Coordinator

Staff reporting to this post: N/A

KEY AREAS OF ACCOUNTABILITY:

• • Responsible for various payments of check/cash, and cash collections.
  • Collecting Bank statement and prepare monthly offline bank reconciliation.

• • Ensure that the proper utilization of petty cash fund and replenishment; Collection and review of petty cash vouchers, record on the Glacos register.

• • Ensure that all recorded transactions are authorized by the by HFO or budget holder or the respective program manager as per the budget authority level; comply with the donor requirements; have complete documentation; and ensure all recorded transactions comply with the country tax regulation.
  • Responsible for the process of financial documents review, verification, and input to be posted into Agresso.
  • Originals of all finance documents should be kept properly & scanned at field office level with copies kept at the field-office as necessary.
  • Ensures that all floats and advances issued are authorized and they are in line with SCI guidelines; responsible for advances follow up for in time settlement and report receivables and payables for the Dollo field office regularly,
  • Ensures that all accounting adjustment journals and recharges in Glacos and have appropriate supporting documentation, accurately referenced, and approved by the Head of Office.
  • Certifies all payments are initiated by an appropriate source document and accurately coded.
  • Verifies completeness of documentation in relation to policies, internal control and authorizations related to payments and submits for review and checking by Finance Coordinator.
  • Applies all regulations and laws and any statutory requirements of deductions of income tax, Withholding tax, pension fund and any approved debt or commitment in computation of payments.
  • Makes sure purchasing procedures are respected, and that expenditures and purchase requisition made are correctly coded with account codes, funding source and Program code.

• • Responsible for the administration of pension fund and any other staff benefit for SCI entitled for the Field-office employees.

• Prepares detail monthly payroll tax, pension fund balance schedule and reconcile with the system general ledger balance timely settlement of government obligations.
• As per SCI HR policy, prepares final payments for employees leaving the organization and advice Country office finance department on computation of benefit and terminal payments.
• Maintains and updates payroll file of each staff and monthly payroll information for review and verification by supervisor.
• Clears all backlogs of staff salary and benefits related issues.

Support FO finance coordinator and performs other related tasks as required.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary capacity to improve performance and applying appropriate measures when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for himself/herself (and their team).
• Takes responsibility for his/her own personal actions and encourages others to do the same.
• Widely shares his/her personal vision for Save the Children, engages and motivates others.
• Future-orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, his/her team, colleagues, members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risk.

Integrity:

• Honest, encourages openness and transparency.