BHA Project Coordinator

TITLE:  BHA Project Coordinator  

TEAM/PROGRAMME: BHA Project Team

LOCATION: Garowe

GRADE: Grade 3

CONTRACT LENGTH: 12 months

Open for National applicants

ROLE PURPOSE:

Save the Children is seeking a Project Coordinator for its proposed 12-month USAID/FFP and OFDA-funded programs in Somalia designed to deliver emergency food assistance, health, nutrition and water, sanitation and hygiene (WASH), child protection (CP) services and DRR to drought-affected communities in Puntland, Somaliland, and South Central regions of Somalia and Somaliland. Through these projects, SC will respond to food insecurity, reducing mortality and morbidity levels and increase wellbeing among drought and conflict-affected communities in Somalia through integrated, multi-sectoral programming. We are currently seeking a senior-level Project Coordinator to lead these critical projects in Somalia.

The Project Coordinator’s base of operations is Garowe, Puntland, to work with Program Managers including FSL, health, nutrition, WASH and CP program teams to provide implementation and reporting and support monitoring and evaluation, and ensure quality of the project. He/she will also ensure effective implementation of the project. The Project Coordinator will represent the projects to other key stakeholders in each location in Somalia, ensuring participation in key technical working groups and sectors (including Cash).

SCOPE OF ROLE:

Reports to: Deputy Area Representative-Puntland

Key Working Relationships

Internal:

Child Poverty and Resilience programme manager- PL

Child Protection and CRG Programme Manager-PL

WASH PM-PL

Nutrition PM

Health-PM-PL

Head of Area Programmes- Puntland – Direct Supervisor

Area Representative, Puntland

Field Manager, Gardo

SC M&E / Reporting focal points

SC Emergency Response team

Reporting to: OFDA and FFP project teams (Health & Nutrition project officers, WASH project officers, CP project officers,

Budget Responsibilities: BHA  project, according to Scheme of Delegation

KEY AREAS OF ACCOUNTABILITY:

Program Implementation

Working closely with the Field Program Managers and FSL, Health, Nutrition, WASH and CP program managers as well as local partner staff to:

• Administer the development and successful implementation of work plans
• Coordinate area project specific creation of reports and other deliverables to OFDA/FFP Director and MEAL coordinator in a timely and accurate manner.
• Oversee and support implementation, including the supervision of proper targeting, identification, registration, and monitoring of beneficiary lists to prevent overlap with other humanitarian programs in the intervention areas.
• Coordinate closely with other humanitarian actors and UN agencies carrying out program activities for geographic mapping and to ensure program activities are in line with national and humanitarian technical priorities.
• Ensure that efficient systems are in place to support all aspects of project activity, including financial and grant management, project monitoring and evaluation, and that they support the effective use of project resources in compliance with OFDA/FFP regulations.
• Work closely with the Monitoring, Evaluation, Accountability, and Learning (MEAL) team (MEAL Advisor, MEAL Coordinators, and MEAL Officers) to develop appropriate monitoring and evaluation plans and to capture learning opportunities.

• Oversee timely expenditure of approved budgets, avoiding both underspending and overspending on grant line items.
• Ensure all administrative procedures are followed, such as those regarding vehicle use and procurement; ensure logistics/administrative staff provide sufficient and timely support to programs and programmatic staff, and that data collection processes are standardized and applied by field staff.
• Ensure partner implementation of program activities is timely, appropriate, and compliant with program design and donor regulations.

Budget Management

·         Project coordinator will be secondary budget holder of the BHA project and plan in consultation with respective program managers.

·         Prepare monthly budget expenditure plans and ensure that all forecasted project budget are utilised as per the project implementation plan.

·         Monitor expenditure against approved field budgets, ensuring that expenditures are documented properly and that documentation and receipts are authentic representations of expenditures.

·         Participate BVA meetings and share concerns related to budget usage

Staff Management

·         Coordinate and provide leadership to project officers reporting to her/him in accordance with the terms and conditions of SCI.

·         Apply performance management system in line with SC guidelines and minimum standards with project officers under his/her supervision.

·         Identify program staff performance gaps and plan appropriate actions in consultation with line technical line Managers.

·         Work closely with child poverty and resilience, child protection and Education team members on a regular basis.

Integration

·         Maintain close technical collaboration with like-minded (strategic) and other stakeholders engaged in sectors in Puntland and ensure that up to date information is maintained as to their activities and plans that could help identify areas of collaboration/coordination and planning of our future actions.

·         Ensure that child protection, child poverty, nutrition, health and WASH intervention have operational convergence with other thematic sectors based on 6 by 6-integration matrix by closely mapping sites and target population based in the need assessments, coordinating and aligning planning to ensure cross fertilization and synergies of programs

·         Ensure proper operational and population convergence nourishing the youngest common  and resourcing family for better protection in common approaches to improve the protection  status of young children by working closely with program managers.

Report Preparation and Submission

·         Ensure timely project monitoring reports are produced and submitted to Managers  for review and action

·         Together with the BHA officers and finance/grant staff verify completeness/ appropriateness of partners’ financial report

·         Provide technical support to local partners and government offices in order for them to prepare and submit required reports

·         Assist the Program manager  in preparing timely and high quality project progress and completion reports that meet donor requirements

·         Assist Program manager in preparing timely and high quality project plans and progress reports to pertinent government ministries.

Representation and Leadership

• The Project Coordinator will represent Save the Children in relevant coordination fora within the area as and when required.
• Maintain good working relationships with officials and other humanitarian actors, particularly those within the relevant government agencies (local and national authorities including technical departments, INGOs, NGOs, UN agencies.)
• Represent SC and maintain good working relationships among the international and local NGO community, among community leadership structures and community-based organizations, and with visiting donor and third-party monitoring teams and other key contacts. Keep abreast of NGO, government, and donor initiatives relevant to SC’s work..

Monitoring and evaluation

·         Where security permits, the Project Coordinator will make regular visits to field sites, to monitor and oversee project implementation and offer advice.

·         Work with Monitoring, Evaluation and Research unit to develop tools and ideas to ensure that the program is monitored against measurable and appropriate indicators and maintain monthly updated IPTT and share it with OFDA/FFP MEAL coordinator

·         Support program assessments, evaluations and other reviews required in the program.

·         Contribute to situation/response analysis and any corresponding revision of program strategy documents and sector response plans ensuring integration with other sectors.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

·         Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.

·         Holds the team and partners accountable to deliver on their responsibilities at their respective area – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

·         Creates a managerial environment to lead, enable and maintain our culture of child safeguarding.

Ambition:

·         Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

·         Future orientated, thinks strategically and on a global scale

Collaboration:

·         Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters

·         Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.

·         Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust.

·         Invests time and energy to actively develop self and others to help realize their full potential, and to build the organization’s capability for the future.

Creativity:

·         Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organization.

·         Develops and implements innovative solutions to adapt and succeed in ever-changing and uncertain global and working environments.

·         Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization.

Integrity:

·         Honest, encourages openness and transparency, builds trust and confidence.

·         Displays consistent excellent judgement.